GS1 US Data Hub® provides a “Location Approval Process” that enables your organization to apply an approval workflow when locations and parties are created or updated.
First, you need to enable the Approval Process. Then you can assign edit and approve roles (referred to as "user permissions" in GS1 US Data Hub) to specific users. Follow the steps below.
1. Click the My Account from the homepage, and then click on Data Hub Settings. Then click Location Approvals. Check the box for Enable Location Approvals Process, then click Save Settings.
2. Stay in the Data Hub Settings area and click the Location User Permissions link. Click a specific user, assign a Location User Permission, and click Save Settings:
3. The Approval Process is now enabled, and users have received their specific permissions. When the users click My Locations on the main navigation bar, the Edits in Progress and Pending Approval tabs display based on the permissions they have received.
Edits in Progress:
Editors have saved edits to GLNs but have not yet clicked Submit for Approval.
Pending Approvals:
Editors clicked Submit for Approval and GLNs now await Approvers to either “Approve” or “Reject” these changes.
When you create a new location or party and click Publish, the GLN remains in a Draft state, and also moves to the Pending Approvals tab.
When you make changes to a location or party, it moves to the Edits in Progress tab.
You'll then need to open the GLN record from the Edits in Progress table, then click Submit for Approval. The GLN then moves to the Pending Approvals tab.
Click the Pending Approvals tab to view GLNs that have been submitted for approval.
If you approve these changes, open the GLN record and click Approve & Publish Changes.
If you do NOT approve these changes, click Revert to Edits in Progress. You must then provide a comment for the Editor. You can also click Cancel & Delete Changes and GLN is returned to the My Locations page.
Editors can review comments by clicking the Approval History tab and make any changes.
Note: If you are importing GLN data, check the box for Import locations as Approved so that the Approver does not need to approve each of the GLNs being entered.
